1. Read the grant application directions with great care. Almost every grant has rules and directions that must be followed exactly. Grant committees have rules in place for a specific reason, and they expect them to be followed exactly. You run the risk of having your application rejected at the first hurdle if you do not follow the directions precisely.

  2. Is your application going to be eligible for this fund? Funding is often very specifically targeted – your application will not even be considered if the product you are applying for does not meet the requirements of the funding committee.

  3. Start with an outline. Grant providers (funders) will usually provide RFP (Request for Proposal) documentation, or a set of eligibility criteria as a way of filtering applications. Before adding fine detail, create an outline proposal listing each element of the funding criteria, and the corresponding detail that you are going to include.

  4. Clearly indicate the challenge you are going to solve if successful with your grant application. Having read the grant application terms in detail and established that your application fits the criteria, give a clear, specific, and succinct summary of the problem or challenge that this grant will help you to solve (which will be backed up by the evidence and detail in the body of the application). An example with Crick Software products could be: “School District XYZ has seen an increase in its elementary school ESL student population from under 10% to over 40% in the period 2006-2012. Clicker has been identified as the most [cost-effective] tool to support the provision of appropriate curriculum materials to assist this expanding population.”

  5. Make the financials transparent. With a proposal for Crick Software products, you will have access to each product and its associated codes and pricing. You may also have example quotes to include that have been provided by your contact at Crick Software. Include explanations of licensing (e.g. perpetual or subscription based) and training costs (if required). Funders often require a budget summary document as well as a budget justification document – the numbers in the second should always exactly match those in the first.

  6. Peer Review and Proofing. Whenever possible, before submitting your grant proposal, have someone from outside your department or organization review and proof your application. They should be focusing on the following:

    a) Is the objective of the grant immediately and clearly outlined for the reader?
    b) Does the proposal detail match all of the funding criteria?
    c) Are the financials accurate, clearly laid out, and transparently explained?
    d) Spelling, grammatical, and contextual error.

Additional Preparation

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  • Detailed Plan